When you make payment to your vendor you have to make outward payment entry
There are 2 ways to record outward payments.
Method 1: From “Payment” menu
Step 1 : Go to Payment Receipt Menu & select Outward Payment from Sub Menu.
Step 2 : Click on “Add New” Button To add new Payment Receipt
Step 3 : You will see a page to Add Payment Receipt
– It will auto create Payment Receipt No (Last payment receipt no + 1)
Step 3.1: Select a Vendor from the list (it will show the outstanding amount and detail of that vendor, it’s useful when you have multiple vendors with the same name)
Step 3.2: Select Payment Date on which you have made payment (you can select past dates)
Step 3.3: Enter Amount you have received, and it will auto adjust that amount with unpaid invoice or you can also select invoice and it will auto update Amount
Step 3.4: It will auto select invoice from the list based on amount, you can also manually change it
Step 3.5: Select Payment Type and Payment Note (payment note is optional and for internal use, not visible on print)
Step 3.6: Click on Save button
Method 2: From “Sale Invoice” or “Purchase Invoice” page
Note: Using this method you can add payment to selected invoice only
If you have unpaid invoice you will see red or orange color button under Payment Type column
Red color means : Invoice is fully unpaid
Orange color means: Invoice is partially paid
Green color means: Invoice is fully paid
Step 1: Find the unpaid invoice and click on red or orange button
Step 2: You will see a page to Add Payment Receipt
Payment Date will be today’s date but you can change it if needed.
Step 2.1: Select Payment Type
Step 2.2: Enter Amount that you have done payment for and enter Payment Note (payment note is optional and for internal use, not visible on print)
Step 2.3: Click on Save button
